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7. Resolutions approving expenditure by the Board of Directors1. That pursuant to the Registered Clubs Act 1976(a) The members hereby approve expenditure by the club in a sum not exceeding $250,000 in respect of the period to the AGM in 2026 for the following expenses subject to approval by the Board of Directors:(i) expenses involved in the sponsorship of Intra (sub) Clubs(ii) Trade Union sub-committee events and promotion of Trade Union activities(iii) student scholarships(iv) presentations to members or other persons acknowledging services deemed by the Directors as being of benefit to the Club and / or community(v) presentations to members who, in the opinion of the Board, have rendered long and significant service or contributions to the Club and/or community. Such benefits being for dinners, awards, presentations, wakes and other such benefits that acknowledge, commemorate or honour the service or contribution of such members provided however that: the benefit shall not be in the form of money, cheque or promissory note paid to the member whose service is being acknowledged, commemorated, or honoured or to any person on behalf of that member or to a close relative of that member(vi) Sponsorship of Surf Lifesaving Clubs, sports and community clubs, sporting events and sports / community persons deemed by the Directors to be of benefit to the Club and / or the Community(vii) the reasonable costs of Directors communications(viii) the provision of a communications tablet and similar equipment for Directors(ix) reasonable travelling and accommodation expenses incurred by Directors and partners (where appropriate to represent the Club) in travelling to and from Directors, Committee and Members meetings, industry seminars and functions either within the Club or elsewhere – as approved by the Board, on production of documentary evidence of such expenditure(x) the cost of a meal and beverage for each Director and partner at an Annual Dinner and at a reasonable time before or after Directors, Committee or Members’ meetings on the day of the meeting(xi) the cost of a meal and beverage on the day of the Annual General Meeting for certain members who are invited to speak at the Annual General Meeting or who are Councillors, members of State or Federal Parliament, Returning Officers or other persons as approved by the Board(xii) reasonable expenses incurred by Directors and partners either within the Club or elsewhere in relation to such other duties including entertainment of special guests of the Club, attending Australian Surf Lifesaving Titles and other sponsorship and promotional activities approved by the Board, on production of documentary evidence of such expenditure(xiii) the cost of a meal and beverage at an annual dinner for all Life Members and other guests approved by the Board and reasonable expenses incurred by Life Members in attending the annual dinner(xiv) the provision of jackets and other associated official apparel for use of Directors when representing the Club.(b) The members acknowledge that the benefits in paragraph (a) above are not available to members generally, but only those who are Directors of the Club or Life Members or members described in paragraph (a) above, as the case may be.2. That pursuant to the Registered Clubs Act 1976(a) The members hereby approve expenditure by the Club in a sum not exceeding $150,000 in respect of the period to the AGM in 2026 for the professional development and education of Directors including:(i) the reasonable costs of Directors attending Clubs Australia / Clubs NSW Annual General Meeting and Regional meetings(ii) the reasonable costs of Directors attending meetings of other associations of which the Club is a member(iii) the reasonable costs of Directors attending seminars, lectures, trade displays, organised study tours, fact finding tours and other similar events as may be determined by the Board from time to time(iv) the reasonable costs of Directors attending other Clubs or Hospitality venues or other businesses similar to those operated or proposed to be operated by the Club for the purpose of observing their facilities and/or methods of operation (v) the reasonable costs of Directors attendance at functions and events either within the Club or elsewhere, with partners where appropriate and required, on behalf of the Club
(b) The members acknowledge that the benefits in paragraph (a) above are not available to members generally, but only those who are Directors of the Club.8. Life Member NominationThe following members are hereby nominated for consideration by the members at the AGM for life membership of the Club: Peter Scaysbrook9. RESOLUTION – Appointment of Auditor“That the Maher Group be hereby appointed as auditor of Sutherland District Trade Union Club Limited”.10. Declaration of the Poll by the returning officer11. Any Resolution of which notice IN WRITING has been received by the Group General Manager not less than fourteen (14) days prior to the date set for the Annual General Meeting.By Resolution and Direction of the Board 28th January 2025Jason McMasterGroup General Manager / Company Secretary Sutherland District Trade Union Club Ltd
Sutherland District Trade Union Club LtdELECTION NOTICE 2025The Sutherland District Trade Union Club Ltd has contracted with Australian Elecon Company for me to conduct elecons for the following oces: President Vice President Ordinary Directors (6)General Informaon for Nominees and Nominators:Nominees must have been a Trade Union member of the Club for a connuous period of at least (5) years, or a Trade Union Perpetual Member of the Club, prior to the closing date for nominaons, in sasfacon of Secon 23(b) of the Club Constuon. Proposers and seconders must be Trade Union members or Trade Union Perpetual members of the Club. In the event of a ballot, only Trade Union Members, Trade Union Perpetual Members, and Life Members of the Club are eligible to vote.Nominaons:Nominaons, which must be in wring and comply with the Club’s Constuon and by-laws, may be made at any me from 10:00 am on Monday 10 March 2025. Nominaons must reach my oce no later than 5:00pm on Thursday 20 March 2025. Nominaons cannot be withdrawn aer nominaons have closed.Nominaon forms:(i) Nominaon forms and accompanying Statutory Declaraons are available from the Returning Ocer and from the General Manager of the Club. Both the Nominaon form and the Statutory Declaraon form must be fully completed and lodged with the Returning Ocer prior to the close of nominaons for the nominaon to be valid. Australian Securies and Investments Commission (ASIC) regulaons require persons acng as Directors or wishing to become a Director to have a Director Idencaon Number (DIN). The DIN must be included with the candidates nominaon form.Address for Lodging NominaonsBy Post: By Hand:Returning Ocer General ManagerAustralian Elecon Company Sutherland District Trade Union ClubPO Box 3056 57 Manchester RoadCABOOLTURE QLD 4510 GYMEA NSW 2227By Email (Scanned completed/signed Nominaons): bfarr@austelect.com
Ballot:If a ballot is necessary, it will be conducted at the Club’s premises at 57 Manchester Road, Gymea, NSW, 2227 from 5:00pm to 7:00pm on Friday 11th April 2025, from 10:00am to 6:00pm on Saturday 12th April 2025, and from 8:30am to 10:00am on Sunday 13th April 2025.Postal Vong: Any member of the Club who is eligible to vote, but who is unable to aend in person to vote on those dates, shall be entled to apply for a Postal Vote. The applicaon, which must state the reason for his or her inability to aend the club during the polling period, may be e-mailed or posted to the above addresses. Postal Vote applicaons must reach the Returning Ocer by no later than 5:00pm on Thursday 27th March, 2025.Brad Farr Returning Ocer Australian Elecon Companybfarr@austelect.com1800 224 420